Here's what this tool builds — a break-even chart for your event, a clear profit verdict and a full cost breakdown. It needs a full-size screen to run.
A sample preview — open on a laptop or desktop to run it with your own event.
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Price an event, see exactly where the money goes, and know how many covers you need before it makes a penny.
Split the per-person price between food, beverage and entertainment, and set the cost-of-sales percentage for food and beverage. Anything unallocated is treated as other income.
Costs you incur for every guest — crackers, party hats, gift bags. Enter them ex-VAT. You can paste a list straight from a spreadsheet.
Costs you pay once however many guests turn up — the band, the DJ, staffing, décor. Enter them ex-VAT. These are what your covers have to climb over before the event makes money.
| Line | Per cover | Total |
|---|
Profit is contribution — net revenue after cost of sales, variable costs, fixed costs and any royalty or commission, before labour overheads not listed above. Costs should be entered ex-VAT.
What this means
Template
Download an Excel template, fill it in offline, then upload it back to populate the event.
Save & restore
Save the whole event and settings to a file you can back up, share, or reload later.
PDF report
Generate a formatted summary of the event P&L — break-even chart included — ready to save or share.